This role provides an excellent opportunity for a detail-oriented payroll professional to gain experience in a dynamic environment, contributing directly to payroll processing and system enhancements.

Role: Payroll Specialist
Duration: 5 Months (Contract) W2 (with possibility of extension)
Location: Portland, OR Hybrid preferred (Remote acceptable)

Key Skills: Payroll experience, system proficiency (Workday, ADP EV6, Workforce Software), analytical skills, confidentiality, time management, adaptability, customer service, vendor management, compliance knowledge, payroll tax knowledge, process improvement, teamwork, positive attitude, overtime availability.

Job Description:
The Payroll Specialist will provide critical support to the Payroll Team during the year-end period and assist in processing bi-weekly payroll. This role will support payroll processing, complex calculations, amendments, terminations, and other payroll-related tasks. The position will also assist with year-end activities, including bonus testing/processing, wage and tax adjustments, W-2 preparations, and more. The Payroll Specialist will report to the Payroll Supervisor and will have daily interactions with the payroll team and weekly check-ins with the hiring manager.

Tools and Technologies:

• Workday: HR system used for employee data and payroll-related information.
• ADP EV6: Payroll processing software.
• Workforce Software: Time and attendance tracking system.

Competencies & Knowledge:

• Payroll Knowledge: Working knowledge of federal and state payroll tax laws, employment laws, wage and hour laws.
• System Proficiency: Experience working with payroll systems and tools.
• Analytical Skills: Ability to analyse payroll data, identify discrepancies, and suggest improvements.
• Confidentiality: Ability to handle sensitive employee data with discretion and in compliance with company policies.

Preferred skills:
Must-Haves: 2+ years of payroll experience, attention to detail, strong communication skills.
Nice-to-Haves: Positive attitude, quick learner, willingness to work overtime during peak periods.

Job Duties:
Payroll Processing: Perform routine and complex payroll calculations, including processing amendments, terminations, leave adjustments, and complex calculations for employees.
System & Vendor Management: Assist with the use of payroll systems such as Workday, ADP EV6, and Workforce Software to ensure data integrity and timely payroll processing.
Year-End Support: Assist with year-end payroll activities including W-2 preparation, wage and tax adjustments, and bonus processing.
Compliance & Accuracy: Ensure payroll is in compliance with federal and state laws. Regularly audit payroll data to confirm accuracy and efficiency.
Employee Support: Serve as a point of contact for employees regarding payroll-related inquiries and troubleshooting.
Data Entry & Reporting: Perform routine data entry, analysis, and reporting on payroll activities to ensure proper documentation and processing.
Collaboration: Work closely with the payroll supervisor, team members, and external vendors to resolve payroll issues and system discrepancies.

Education Requirements (Experience in Lieu of Degree): Bachelor's degree in Accounting, Business, Human Resources, or a related field, or equivalent work experience.
Certifications Requirements Fundamental Payroll Certification (FPC), Certified Payroll Professional (CPP), or equivalent certifications are preferred.
Experience Requirements Typically 2+ years of experience in payroll processing or a related field.

Additional Information:
Manager Interaction: Routine interaction with the Payroll Supervisor and team members. Weekly interaction with the hiring manager for updates and support.
Team Size: The payroll team consists of 1 supervisor and 2 specialists, with this position augmenting the team during the short-term period to assist with payroll and year-end activities.

Email your resume to: usjobs@mavensoft.com
To learn more about Mavensoft visit us online at http://www.mavensoft.com/