Job Title: Administrative Assistant 
Location: 3 months (W2 Contract) 
Duration: Atlanta, GA (Onsite) 
 
Overview 

The IT Administrative Support role provides high-level administrative assistance to the department’s Executive Leader(s) and supports day-to-day technology and operational functions. This position plays a key role in ensuring smooth office operations, efficient communication, and prompt Tier 1 IT support for the department. 
 
Key-skills: Executive support, calendar management, travel coordination, meeting scheduling, office administration, record keeping, correspondence management, minute taking, Tier 1 IT support, help desk assistance, Microsoft Office Suite, Outlook scheduling 

Key Responsibilities 

Executive and Administrative Support 

• Manage executive-level calendars, including scheduling and coordinating meetings and appointments.   
• Handle travel arrangements, prepare itineraries, and ensure all logistics are managed effectively.   
• Prepare, review, and distribute correspondence, memoranda, letters, and reports.  
• Take and distribute meeting notes and minutes promptly and accurately. 
• Maintain department records, files, and documentation systems.  
• Carry out special administrative or office operations projects as assigned.  
• Serve on interdepartmental teams focused on process improvement and operational efficiency. 

Information Technology Support 

• Handle Tier 1 IT support tickets, providing first-level assistance to resolve basic technology issues.   
• Ensure conference room technology (e.g., displays, conferencing systems) is operational and ready for use.  
• Coordinate with IT staff for escalated support requests when necessary. 

Office Coordination 

• Welcome and direct visitors in a professional manner.  
• Maintain conference room schedules, ensuring cleanliness and functionality of meeting spaces.  
• Retrieve, sort, and distribute mail and deliveries.  
• Respond to phone calls, emails, and written inquiries efficiently and courteously. 

Requirements 

• Experience: Minimum of two (2) years of experience directly supporting an executive, including scheduling, travel coordination, and general administrative management. 

Skills: 

• Strong organizational and time-management abilities.   
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and common IT tools.   
• Excellent written and verbal communication skills.  
• Ability to manage multiple priorities in a fast-paced environment. \
• Work Style: Dependable, proactive, and detail-oriented. Must be punctual and capable of working independently or collaboratively. 

Schedule 

• On-site only: Monday–Friday, 8:30 AM to 5:00 PM  
• Includes a ½-hour unpaid lunch break 

Start Date 

• Immediate availability required — the selected candidate must be able to begin the contract as soon as possible. 

Email your resume to: usjobs@mavensoft.com
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